English (United Kingdom)French (Fr)Vietnamese-VN

Cơ hội nghề nghiệp – Job opportunity
PDF Print E-mail
Written by Administrator   
Thursday, 10 May 2012 07:36

JOB ANNOUNCEMENT

Handicap International is active in Viet Nam since 1992. The organization’s vision is of a world in which all forms of disabilities can be prevented, cared for or integrated, and in which the rights of people with disabilities are respected and applied. We are currently seeking a qualified and motivated person, Vietnamese nationality, to work in Bac Giang city, Bac Giang province in the position of

PROJECT COORDINATOR

Position type: Full time, contract term corresponds with project lifespan.

Location: Bac Giang-based, with regular travel to project sites in 3 districts of Bac Giang and may travel - not frequently to Hanoi or other places in Vietnam for meeting

Interfacing: The Project Coordinator reports to and is supervised by the Operational Coordinator

Job Summary:

  • Facilitate daily administrative and financial management of the provincial out-reach component

  • Follow-up on the project out-reach component and activities in support to the staff of the project
  • Facilitate interaction and communication between project partners and project staff

MAIN TASKS & RESPONSIBILITIES:

General responsibility:

The Project Coordinator  will ensure the good operational running of the project and facilitate the day-to-day function of the project office. S/he will:

  • Manage the project cycle with effectiveness under the supervision of the HI-VN Direction.

  • Consult the Direction on the local context of the project and potential opportunities for strategic development.
  • Establish a regional network with other HI projects in the same theme/field.

Specific responsibilities

1.     Strategic Management

  • Participate in the discussion on global strategy definition of HI-VN
  • Develop the Operational Plans (OP) based on the Budget Completing Cost
  • Communicate the HI-VN internal rule to the  project team
  • Collect information if relevant for project development/outlook

2.     Project management

  Project planning

  • Review and revise planning whenever the needs occur

  Fund raising

  • Establish networking for possible local funds

  Project implementation

  • Implement project activities after validation of OP by the Direction
  • Conduct regular participatory planning meetings with all stakeholders for quality control and adequacy of the project strategy.
  • Ensure good communication between team and partners
  • Select and disseminate technical communication between HI, NGOs, team and partners
  • Identify needs for further or specific training, equipment, external support, and elaborate terms of reference
  • Organize the training in Vietnam and abroad as defined by proposals, and organize the complementary if necessary

  Project monitoring & reporting

  • Prepare weekly planning and updates to share within HI-VN
  • Follow up, spot check on-going activities for quality control
  • Prepare periodical reports: donors reports, internal reports (annual reports, information for website, newsletter…)
  • Update indicators, achievements, activities and results according to the project LogFrame
  • Manage the statistical outcomes of the project

  Project Evaluation

  • Evaluate the project’s activities periodically
  • Identify with partners the possible re-orientation of the project

3.     Communications

  Internal communications

  • Act as a link between the project and the Handicap International direction board, as well as with other HI administrative departments at Hanoi Support Office
  • Act as a link between other projects implemented by Handicap International in Viêt Nam
  • Communication with Technical support at HQ

  External communications

  • Communicate with mass media for publicity of HI-VN image
  • Represent HI and the project in different seminar in the region
  • Link between projects at the same field in the region.
  • Inform partners and potential partners about HI
  • Redaction of activities reports
  • Interpret in meetings or during missions when necessary and appropriate
  • Establish relationship and meetings with other NGOs

4.     Team management

  • Prepare job profiles for project staff and short term consultant
  • Validate the Individual Action Plan to coordinator’s assistant and project consultants
  • Implement HI-VN policy training
  • Prepare and lead the periodically internal office meetings
  • Manage the project team delegation of task and responsibilities (monitoring, supervision, evaluation)
  • Manage team communication to prevent and solve possible conflicts
  • Develop team building activities when appropriate and possible
  • Manage consultants

5.     Financial management

  • Elaborate operational budget with comments and explanations: direct costs for the operations and functioning cost for the project office
  • Review the Operational Plan with team
  • Monitor the daily expenditure, monthly accountancy and bank follow-up (monthly forecast to HI VN office)
  • Monitor the project expenses, by using the HI follow-up tools, justify the variations.
  • Make sure all procedures are followed, according to both HI, Vietnamese rules and donors rules
  • Identify complementary local funding possibilities linking with Communication coordinator
  • Write intermediary and final financial reports

6.     Logistics management

  • Initiate the purchasing of equipment according to Operational Plan (OP)
  • Supervise the purchasing process conducted by the project assistant
  • Conduct the handover process of equipment after purchasing
  • Coordinate with the Support office for necessary advice or support
  • Follow up on the use of equipment after handover
  • Supervise the maintenance of office and project inventory

 

General term:

Apart from the specific terms stipulated above, with his/her common sense the employee will be willing to take on other tasks within his/her capacities in the event of emergency.

 

Selection Criteria and Qualifications

 

  • University graduate in social sciences; certificates in accounting.
  • A minimum of three years’ experience in administration, accounting, preferably in the NGO circle.
  • Good presentation, negotiation and interpersonal skills;
  • Fluency in English (>IELTS 5.5 or equivalent) and Vietnamese, both verbally and in writing;
  • Computer literate and effective abilities in Word, PowerPoint, Excel;
  • Ability to work independently, exercise judgment, meet deadlines and work under pressure;
  • Sensitive to needs of marginalized population and people with disabilities;
  • Communicating in a credible and effective way;
  • Ability to travel frequently to project sites.

 

Applications should include:

  •  A resume/curriculum vitae (no more than 3 pages) summarizing qualifications and experience;
  • An application letter (no more than two pages);
  • 3 work referees and contact details.

 

Please indicate your expectation for remuneration/salary in your application

 

Submit applications by 31st  May 2012

Contact details:

Email to: This e-mail address is being protected from spambots. You need JavaScript enabled to view it

with cc to: This e-mail address is being protected from spambots. You need JavaScript enabled to view it

Handicap International is an equal opportunity employer. Women and people living with disabilities are strongly encouraged to apply. For detailed information on Handicap International, visit our website: www.handicapvietnam.org

 

Alumni in the week

Huong Thi Thuy Ngo Master of Science in Aquaculture 1999-2001
Le H Phuc International and Comparative Law 2005-2006
Vy Pham Mai Nguyen Master of Management 2008-2009
Hong Dan Nguyen Ingenieur de Gestion 1994-1999
Dung Viet Nguyen Moleculer biology 2003-2005
Xuan Thi Thanh Nguyen AVLM 2011-2011
Read more...

Who we are

We are pleased to welcome you to the Vietnam Belgium Alumni Club (VBAC) hosted by the Belgian Embassy in Hanoi. This website is developed as an effort of the Belgian Embassy to create an official information portal of Belgium Alumni in Vietnam, with an aim of connecting Vietnamese nationals who have studied in Belgium socially and professionally
Read more...

We are in

Visit Counter

mod_vvisit_countermod_vvisit_countermod_vvisit_countermod_vvisit_countermod_vvisit_countermod_vvisit_countermod_vvisit_counter
mod_vvisit_counterToday300
mod_vvisit_counterYesterday1133
mod_vvisit_counterThis week2329
mod_vvisit_counterLast week4276
mod_vvisit_counterThis month16552
mod_vvisit_counterLast month32210
mod_vvisit_counterAll3491783

We have: 32 guests online
Your IP: 54.226.33.117
 , 
Today: Feb 20, 2018